Thank you for choosing Middlesex Savings Bank to serve your business banking needs.
Effective April 1, 2017
Before you start enjoying the convenience of banking with us, there are a few things we'd like you to know as outlined in this Commercial Deposit Accounts Terms and Conditions ("Terms and Conditions"). Please contact your relationship manager or any of our banking offices should you have any questions or need more information.
When reviewing these Terms and Conditions, please note the word "Account(s)" means any commercial or business deposit account you establish with us, now or in the future. "Business Day" means every day, except Saturdays, Sundays, Federal and State holidays. "Calendar Day" means every day including Saturdays, Sundays, and Federal and State holidays. "You" and "your" refer to the company, company titleholder(s), owner(s), authorized signer(s), depositor(s) of deposit Account(s), and/or any joint owner(s) of Account(s). "We", "us" and "our" mean Middlesex Savings Bank.
These Terms and Conditions set forth the terms, conditions, rules and regulations under which we will provide deposit services to you. When you sign your Account opening documents or initiate a transaction, you are agreeing to these Terms and Conditions. For this reason, we encourage you to read these Terms and Conditions carefully and retain a copy for your records. Your Account(s) will be governed by these Terms and Conditions and any other product-specific agreement relating to the Account(s), the federal laws of the United States and the laws of the Commonwealth of Massachusetts. If there is any conflict between these Terms and Conditions and law, then these Terms and Conditions will be changed to the extent required by law. All terms are effective as of the date of these Terms and Conditions and may be amended from time to time.
An important part of these Terms and Conditions is the Business Fee Schedule, which was provided to you at Account opening. Please note that if any of the fees or terms in these Terms and Conditions change and affect you adversely, we will provide written notice to you as required by law.
By establishing and maintaining Account(s) with us you also agree as follows: Any resolutions adopted by your governing body relating to any Account(s) or these Terms and Conditions, and any certifications made by you in connection with such resolutions will remain in full force and effect and may be relied upon by us until we have received and accepted written notice of any change at such location as we may designate from time to time. No such change will be effective until a reasonable period of time following the date on which we have accepted and acknowledged receipt of such notice has elapsed.
1. Deposit Protection
Deposits at Middlesex Savings Bank are insured by the Federal Deposit Insurance Corporation (FDIC). To learn more, ask us for a copy of insurance guidelines.
2. Account Opening
Your deposit Account(s) will be considered open once you have completed and we have received and approved all required Account opening documentation, assigned you an Account number(s) and received your initial deposit into the Account(s). If more than one person opens Account(s), each must sign the Account opening documentation, which names the owner(s) and authorized signer(s) for your Account(s). You must also complete and sign our Commercial Deposit Account Resolutions and Authorities and any other documentation we may require from time to time.
Commercial or business Account(s) may not be used for personal, family or household purposes. An entity may open a NOW Account(s) only if all the beneficial interest in the Account(s) is owned by a not-for-profit organization or an individual in his or her capacity as a sole proprietor. An attorney or law firm may open an IOLTA Account(s) and non-IOLTA Attorney Trust Account(s) as a NOW Account(s).
You must be and continue as a member in good standing with your state of incorporation (including foreign registration in Massachusetts, if applicable) to open and maintain Account(s) with us. Any person identified as authorized to sign on behalf of the entity established in the articles of incorporation, certificate of organization, limited partnership certificate or otherwise may be deemed authorized to open an Account(s) with us and sign the Commercial Deposit Account Resolutions and Authorities on behalf of the entity.
3. Joint Ownership
If there is more than one owner of Account(s), the Account(s) will be joint Account(s). Each owner is considered a joint tenant of the Account(s). This means each of you can control the Account(s) as if you were the only owner, including the right to withdraw all the funds and close your Account(s).
Your liability as an owner is joint and several. This means we can enforce these Terms and Conditions against any one of you, some of you, or all of you. Each owner on Account(s) may use any deposit Account(s) service(s) for which that owner is approved. In any such event, such action shall be binding upon all Account owner(s).
Each of you as an owner of a joint Account(s) guarantees that the signature of all other Account(s) owner(s) and/or authorized signer(s) is genuine. One joint owner may not remove another joint owner(s) from the title to the Account(s) without consent of the joint owner(s) to be removed.
All provisions contained herein relating to joint Account(s) and all our rights to set-off contained herein, when exercised against joint Account(s) are irrespective of the source of contribution of funds deposited into the Account(s). An Account(s) opened by a sole proprietorship owned by spouses will be considered a joint ownership Account(s).
4. Special Accounts
When opening any other commercial Account(s) that the Bank may offer, the Bank takes reasonable steps to verify ownership, authorization and the validity of the information provided to us. In order to protect you and the Bank, you agree to provide a certification or affidavit signed by you and/or additional documentation as we may require. We will need to maintain copies of these documents in our records in order for you to open and maintain your Account(s). In certain cases, a taxpayer ID number may be required.
5. Credit Reference
You agree that we may, from time to time and with regard to each individual Account signer, obtain credit and other reference information, as we deem necessary, from a check protection service, a credit reporting agency or a similar service provider.
6. Fees and Charges
Our Business Fee Schedule, which is part of these Terms and Conditions, will be provided to you at Account opening; it is also available at our branches. You may request a copy at any time in person or by phoning the Bank at 1-877-INFO CTR (1-877-463-6287). Please note that fees and service charges are subject to change.
You may make deposits in any amount to your Account(s) in person at any of our banking offices, by mail, by wire transfer, by electronic means, through your mobile device and at Middlesex Savings Bank Automated Teller Machines ("ATM"). ATM deposits are subject to certain physical size constraints. We are not responsible for items which you mail to us and are lost in transit. We may refuse a deposit, limit the amount of a deposit, or return all or any part of a deposit, at our sole discretion.
All checks and other items of every kind and nature deposited into your Account(s) are received and credited to your Account(s) subject to final collection. In accepting items for deposit or collection, the Bank makes no warranty as to the collectability of the items. You may not use your account or any other financial service we provide for any illegal purpose, including, but not limited to, the origination, receipt, or processing of illegal Internet gambling transactions, and activities in violation of United States economic sanctions laws regulations, including regulations issued by the Office of Foreign Assets Control (OFAC). The Bank is not responsible for detecting forged or counterfeit items. The availability of funds deposited will be in accordance with our Funds Availability Policy, which is provided at the time of Account opening and upon request thereafter.
If a deposited item is returned unpaid or uncollectable, or payment is otherwise unacceptable to us for any reason, we will charge the item plus any applicable fees back to your Account(s) or will require a refund from you. We may impose a separate fee for a returned deposited item. We reserve the right to redeposit any returned item. If we receive notice that your item will be returned unpaid and we redeposit such returned item then you waive your right to notification from us about such redeposit.
Checks drawn on accounts outside of the continental U.S., whether payable in U.S. dollars or foreign currency, will be accepted for deposit on a collection basis only. At our discretion, such checks may be credited to your Account(s) subject to future collection, or not credited to your Account(s) until collection. Such credit will not affect our right of charge-back if the item is returned. Your deposit of a foreign item may be subject to adjustment based on the applicable exchange rate and bank fees for the collection of foreign items.
Funds deposited through the Automated Clearing House ("ACH") or other electronic means are provisional and subject to applicable ACH rules allowing reversal of a deposit or adjustment by the originator.
To the extent not prohibited by law, any person who deposits a substitute check agrees that he or she is making all the warranties and providing the same indemnities that we would have to make or provide as a consequence of accepting that check for deposit, including but not limited to the warranty that the check meets all the requirements for a substitute check.
8. Use of Night Depository Facility
All deposits made through the Night Depository shall be recorded using our standard procedures for Night Deposits, which procedures shall determine the finality of such deposits. All customers desiring to use the Night Depository shall first enter into a separate agreement with us for use of such facility.
Cash Withdrawals. You may make withdrawals from your Account(s) in person at any of our branch banking offices subject to having available funds using properly completed items, checks, drafts or other withdrawal forms or methods supplied or approved by the Bank. A large cash withdrawal may be subject to advance notice and indemnification by you. You may also make withdrawals by using your ATM card or Debit Mastercard at an ATM or Point-of-Sale (POS) Terminal where your card is accepted. Withdrawals made at non-Middlesex Savings Bank ATMs may be subject to surcharges. Please refer to the Business Fee Schedule for more information.
Other Withdrawals. You may also make withdrawals by mail, by telephone, by electronic means or through your mobile device.
Transfers. You may transfer available funds by using your ATM card or Debit Mastercard at an ATM, by telephone, by electronic means, through online banking or through your mobile device or by visiting a branch office.
Same Day or Next Day Charges. Funds withdrawn from your Account(s) on a Business Day will generally be deducted from your Account that same Business Day. Funds withdrawn from your Account(s) on a non-Business Day will generally be deducted from your Account(s) on the same non-Business Day
Electronic Notice. We may deduct from your Account(s) an item drawn on your Account(s) at the time we receive electronic notice that such item has been deposited for collection in another financial institution.
Non-electronic Notice. We will make a deduction from your Account(s) on the same day the item is presented to us.
We reserve the right to pay items presented for payment in any order we select. We may refuse a withdrawal request if any document or identification required by us or banking regulations in connection with the withdrawal has not been presented to us.
You may not authorize any person or entity to draw or present a check for payment or collection against your Account(s) with us, unless an authorized signer signs such check.
We reserve the right to return unpaid or refuse to pay an item drawn on your Account(s) which is presented to us for payment for any reason including but not limited to insufficient funds in your Account(s) available for withdrawal or suspected fraudulent activity. We may return unpaid or refuse to pay any item, even if a deposit or other credit, which though posted to your Account(s) later in that day, would have been sufficient to cover the returned item at the time it was presented.
If you draw an item that has notations or instructions on or with the item, we may ignore those notations and instructions. We may deduct from your Account(s) the amount of any such item, and our deduction does not mean that we have agreed to any notations or instructions on or with the item.
The Bank requires that withdrawals from passbook savings Accounts and passbook certificates of deposit be permitted only with presentation of the passbook. Under applicable law, we reserve the right to require seven days' advance written notice from you before making withdrawals from your savings deposit Account(s). We also reserve the right to process transactions at the request of any joint Account owner(s) of a passbook Account, regardless of any language contained in a passbook to the contrary. To the extent that there may be a conflict between this Agreement and the terms of a passbook, the terms of this Agreement shall govern.
Because improper endorsements may result in a charge back of a check or delay in processing, it is important that you endorse checks correctly. All checks you cash or deposit into your Account(s) must be endorsed in the first 1.5 inches of the trailing edge of the back of the check. You may identify the "trailing edge" of a check by viewing the check from the front. The trailing edge is the left edge of the check. Your endorsement must contain the account owner's business name, last four digits only for account number of deposit, Middlesex Savings Bank, and the Bank's routing number (211371227). We reserve the right to not accept for deposit checks which contain endorsements with language other than that specified above, "for deposit," or if there is no endorsement and the Bank reasonably believes it could result in the check being dishonored or result in a delay of payment.
11. Stale and Postdated Checks
Middlesex Savings Bank has the right, in our sole discretion, to pay or dishonor a check presented for payment more than six (6) months after its date, other than a treasurer's check or other official bank check that appears to have been properly issued. In addition, please note that you may not date a check with a date later than the day on which the check is written. If you do, and the check is presented for payment, then we may pay it at any time regardless of its date.
12. Insufficient Funds and Overdrafts
If your Account(s) is in an overdraft situation, we may, at our sole discretion, refuse a withdrawal request that is greater than the available funds in your Account(s), including any overdraft protection you may have. If we honor a draft, check, or transfer request that exceeds this amount, then you must pay the overdraft immediately, as well as any applicable fee when we notify you. If we honor one of your overdrafts, we are not obligated to do so in the future. Additionally, our payment of any check shall not subject us to any limitation contained in a restrictive legend, inscription, message, requirement or other limitation contained in or on the check.
13. Nonsufficient Funds (NSF) Fees
If an item drafted by you (such as a check) or a transaction that you initiate (such as a preauthorized transfer, electronic transfer, or ACH) is presented for payment in an amount that is more than the amount of money available in your account, you agree that we can charge you an NSF fee. Be aware that such an item or payment may be presented multiple times and that we do not monitor or control the number of times an item or transaction is presented or subsequently re-presented for payment. You agree that we may charge you an NSF fee each time an item or payment is presented if the amount of money available in your account is not sufficient to cover the item or payment, regardless of the number of times the item or payment is presented.
14. Limits on Transactions Involving Deposit Accounts
Business Money Fund Accounts. Due to federal regulations, these Accounts are limited to no more than six (6) transfers per calendar month to another Account with us or to a third party via preauthorized or automatic transfer, telephonic agreement, or order of instruction. Please note transfers made using online banking, mobile banking and telephone banking are counted against the permissible number of transfers. There are, however, no limits on the number of transfers that may be made at an ATM or in person at a branch office.
Passbook Savings Accounts. ATM, Debit Mastercard telephone banking, mobile banking, online banking, and ACH debit transactions are not permitted from a Passbook Savings Account.
You may not transfer, assign, or pledge any or all of your Account(s) to a third party without our prior written consent. We will not honor the terms of any account control agreement, or similar agreement, to which we are not a party.
16. Stopping Payments of Checks and ACH
If you wish to do so, you may request a stop payment order on a check, ACH or draft may be placed by telephone, in person, or by using our online banking service, and will be subject to a fee. We are not responsible if the information you give us is incorrect or if you fail to give sufficient information required to identify the check, ACH or draft with reasonable certainty such that the stop payment cannot be processed.
Also, please note the following about placing a stop payment request:
- In the case of a telephone request on a check or a draft, you must provide us with written confirmation within 14 days of the request or the stop payment order will be released. Written confirmation is not required on an ACH stop payment request.
- Once we receive your confirmation, the stop payment will remain in effect for six (6) months from the date of the request, and may be extended upon your renewal of the order and payment of any applicable fee.
- We will confirm your stop payment request of a check or draft in writing. You must notify us immediately, but not more than 14 days from the date of your request that the information on the confirmation is incorrect, or we will continue to honor your request as confirmed for six (6) months from the date of your request. Your stop payment request must be accurate and contain the exact amount, date, check number, and payee name.
- ACH stop payment requests must be accurate and require the exact amount of the ACH payment and the name of the debiting company.
- If the stop payment request pertains to an ACH transaction, then it will remain in effect for six (6) months from the date of the request, and may be extended upon your renewal of the request and payment of any applicable fee.
- To stop a payment you have previously authorized through the online banking bill pay service, please speak with a branch representative or call us at 1-877-463-6287.
- In general, a stop payment request will not be effective against a treasurer's check or other form of official bank check, except in circumstances involving a check that is lost, stolen, or destroyed. In that case, the request will be honored only after 90 days from the date of issuance of the check and then only after the Bank is in receipt of any documentation that the Bank requires from you in order to carry out your request. Any stop payment order received that is inconsistent with this requirement may not be honored.
17. International ACH Transactions
In order to comply with Office of Foreign Assets Control requirements, an International ACH Transaction (IAT) will be required to include specific information that will identify the sender and receiver of the funds. An IAT is an ACH entry that is part of a payment transaction involving a financial agency's office that is not located in the territorial jurisdiction of the United States. An office of a financial agency is involved in the payment transaction if it holds an: 1) account that is credited or debited as part of a payment transaction; 2) it receives funds directly from a person or makes payment directly to a person as part of a payment transaction; 3) it serves as an intermediary in the settlement of any part of a payment transaction. As such, payments initiated through a domestic institution may be considered an IAT if any party involved with the movement of the funds is outside of the United States.
18. Electronic Check Conversion
Due to advances in technology, more and more checks are being paid electronically. The payment of a check or draft electronically is an electronic funds transfer. Here is an example where your check will result in an electronic funds transfer:
- You purchase goods or services and authorize the merchant or service provider to convert your check to an electronic funds transfer simply by accepting the goods or services for purchase. This authorization may be implied by a posted sign at the merchant's establishment, for example, or a written notice that is placed on your monthly bill from the merchant.
At the time you authorize a merchant or service provider to convert your check to an electronic funds transfer, you may also be asked to authorize the merchant or service provider to electronically collect a charge in the event the check is returned for insufficient funds.
If you have a dispute relating to the authority of a payee on a check to generate an electronic funds transfer from your checking Account(s) instead of presenting the check in the normal course, then you should address the matter with the payee, since the Bank does not have the discretion to deny electronic payments in the normal course of business.
19. Use of Facsimile Signatures
If we allow you to use a facsimile signature, you understand and acknowledge that we will not be able to determine whether the facsimile signature on any item is authentic or has been authorized by you. We will not be liable for any losses, liabilities, penalties, claims, damages, costs, expenses, or other harm or injury which you may incur or that may be asserted against you or us in connection with (i) the authorized or unauthorized use or reproduction by any person of any actual of purported facsimile signature; (ii) any payment which we make in reliance upon any such facsimile signature. You will indemnify and hold us harmless from and against any and all losses, liabilities, penalties, claims, damages, costs, expenses or other harm or injury which we may incur or suffer for any payment which we may make in reliance upon any such facsimile signature and/or reproduction thereof. It is your responsibility to ensure that your facsimile signature stamp is stored in a secure manner when not in use.
20. Lost/Stolen Checks, Cards or Access Device
You agree to report the loss or theft of any blank checks, your ATM card or Debit Mastercard, your mobile device or any other device by which you access your account information ("Access Device") to the Bank immediately by contacting us at 1-877-463-6287.
21. Lost/Stolen or Compromised Account Number(s), Login(s), Number(s) ("PIN")
You agree to contact the Bank immediately if you believe your account number(s), login(s), password(s), or PIN(s) have been lost, stolen, or used without your permission.
22. Lost or Stolen Passbooks
If your passbook is lost or stolen, we will close your Account(s) and provide the funds in the Account to any joint Account owner, or establish a new Account for you, upon receipt of: 1) an affidavit of lost passbook signed by all of the owners of record and completed Account opening documents (if a new Account is to be established); 2) presentation of identification satisfactory to the Bank; 3) payment of a replacement fee, if applicable; 4) payment of any bond or other form of indemnification, if required by the Bank.
23. Notices and Statements
Middlesex Savings Bank is committed to keeping you informed about your Account(s). Please note the following information about Account statements and notices from us:
- Unless special arrangements are requested, all notices and statements will be sent to the most recent mailing address in our records. Any notice sent by us shall be effective when mailed to you at your last known address. Any notice mailed to that address will be presumed to have been received by you and will be binding on you for all purposes.
- If you change your name, address or email address, you must promptly notify us by visiting a local branch, by contacting us at 1-877-463-6287 or through your online banking profile.
- If notices or statements are returned to us undelivered, we may destroy them and discontinue further mailings until we are notified in writing of your new mailing address.
- If you sign up for online banking and elect to receive your bank statements through eStatements, then the Bank will no longer send your statements and any notice that may be included in your statement through the mail. You agree that all such notices and statements made available to you electronically through online banking shall be deemed received by you and shall be effective upon posting. Notices not included in your statement will continue to be mailed.
24. ACH Provisional Payment Disclosure
Credit given by us to you with respect to an ACH credit entry is provisional until we receive final settlement for such entry through a Federal Reserve Bank. If we do not receive such final settlement, you are hereby notified and agree that we are entitled to a refund of the amount credited to you in connection with such entry, and the party making payment to you via such entry (i.e. the originator of the entry) shall be deemed not to have paid you in the amount of such entry.
25. Other Notice Disclosures
Under the operating rules of the National Automated Clearing House Association, which are applicable to ACH transactions involving your Account(s), we are not required to give next day notice to you of receipt of an ACH item and we will not do so. However, we will continue to notify you of the receipt of payments in the statements we provide to you.
Under the Uniform Commercial Code, which is applicable to wire transactions, we are required to give next day notice to you of receipt of an incoming wire. In lieu of this requirement, we are allowed to provide notice of an incoming wire transfer as part of your statements. Therefore, we may not provide a special notice every time we receive a wire transfer into your Account(s).
26. Examining Your Statement
To ensure your Account information is accurate, we ask that you exercise reasonable promptness in reviewing your Account statements. In the event that you discover the existence of unauthorized signatures, altered, forged or counterfeit checks, or other unauthorized transactions, charges or discrepancies, then you must notify us in writing immediately, but not more than 30 days from the date of receipt of the statement. Your failure to do so may result in your having to bear some or all of any loss that may be incurred with respect to such items contained in the statement.
It is our standard practice to provide imaged copies of your cancelled checks with your statement(s), instead of your original checks. We will destroy the original checks not less than 60 days after the statement date. We will retain copies of the checks, front and back, on electronic or other media for a period of seven years, and during this period we will have the ability to provide you with copies of cancelled checks.
27. Affidavit of Forgery/Alterations of Checks
If you claim a credit or refund because of an unauthorized signature, altered, forged or counterfeit check or other unauthorized transaction, charge or discrepancy, then you agree to cooperate with us in the investigation of the loss, including completing an Affidavit of Forgery containing any and all reasonable information we require concerning your Account(s), the transaction, and the circumstances surrounding the loss. We may require you to notify law enforcement authorities, file a police report, and express your intent to prosecute any criminal act related to the claim, unauthorized signature, altered, forged or counterfeit check or other unauthorized transaction, charge or discrepancy. We strongly recommend that you close the Account in which the loss occurred. If you choose not to close the Account, then the Bank will not be responsible for future losses.
You agree that we will have a reasonable period of time to investigate the facts and circumstances surrounding any claim of loss and that the amount of time needed will depend on the circumstances. We will not begin our investigation until we have received the signed Affidavit of Forgery and police report, both of which must be received by the Bank within 30 days from the date that you discovered the existence of the loss. We will not be liable for special or consequential damages, including loss of profits or opportunity, or for attorneys' fees incurred by you.
You understand and agree that the Bank has no obligation to reimburse you and reserves the right to delay or withhold payment of any conditional credit for any alleged forgeries described in an Affidavit of Forgery, unless you file a police report, express your willingness to prosecute, and participate in any investigation and prosecution resulting from the Affidavit of Forgery. Conditional credit is a temporary credit which may be applied to your Account during the investigation and prosecution period. Conditional credit is not guaranteed and may be subject to reversal and deduction from your Account, or reimbursement from you, pending the outcome of further investigation and prosecution in a court of competent jurisdiction. Your failure to reimburse the Bank upon request for the amount of a conditional credit if it is determined that a forgery cannot be proven or was not committed may result in a collection action against you.
You agree that you will not waive any rights you have to recover your loss against anyone who is obligated to repay, insure, or otherwise reimburse you for your loss. You will pursue your rights or, at our option, assign them to us so that we may pursue them. Our liability will be reduced by the amount you recover or are entitled to recover from these other sources and you agree to reimburse us accordingly.
28. Abandoned Property Accounts
In the Commonwealth of Massachusetts, any Account(s) that remains inactive for a period of three (3) years or more must be turned over to the Massachusetts State Treasurer. If inactivity on your Account(s) approaches this time period, we will attempt to notify you in writing as required by Massachusetts law at least 60 days prior to remitting the funds in such Account to the State. If your funds are turned over as abandoned property, we no longer have any liability or responsibility with respect to the funds. You may be able to reclaim them by contacting the Unclaimed Property Division of the Department of the State Treasurer of the Commonwealth of Massachusetts.
29. Inactive Accounts
To protect your funds against potential fraud or misuse, we may limit access to your funds if your Account(s) becomes inactive. Your Account(s) becomes inactive if you do not conduct any qualifying transactions for a period of 365 days for checking accounts or 730 days for savings accounts (excluding certificates of deposit). A qualifying transaction includes any transaction initiated by you, including deposit, transfer or withdrawal (by check, debit, ATM, mobile or online banking, or bill pay). Pre-authorized transactions, such as monthly recurring membership fees, are not considered qualifying transactions, and an account with only that type of recurring activity may still become inactive. Once your Account(s) becomes inactive, access to your funds through Debit Mastercard®/ATM card, online banking, mobile banking or through telephone banking may be limited until the Account is reactivated. You may be subject to inactivity fees during the period of inactivity (refer to the Business Fee Schedule). To reactivate your Account(s), you may conduct a qualifying transaction by visiting your local Middlesex Savings Bank branch or you may contact the Bank at 1-877-463-6287 to reactivate the Account(s).
30. Written Trusts and Estate Accounts
When opening an Account for a trust, the Bank takes reasonable steps to verify the settlor(s) of the trust, the trustee(s) and the successor trustee(s). In order to protect you and the Bank, you must present a certified copy of your letters of authority or voluntary administration statement to the Bank no more than 60 days past the date of certification. You agree to provide a certification of trust signed and attested to by the trustees and/or additional documentation as we may require. We will need to maintain copies of these documents in our records in order for you to open and maintain your Account(s). In certain cases, the trust must first obtain a taxpayer ID number.
When opening an Account for an estate, the Bank takes reasonable steps to verify the personal representative(s) or voluntary administrator. In order to protect you and the Bank, a certified copy of your letters of authority or voluntary administration statement may be required by the Bank dated no more than 60 days past the date of certification. You agree to provide an affidavit signed by you and/or additional documentation as we may require. We will need to maintain copies of these documents in our records in order for you to open and maintain your Account(s). In all cases, the estate must first obtain a taxpayer ID number.
31. Power of Attorney
If you appoint a power of attorney to act on your behalf, a signed notarized photocopy of the legal document must be presented before the agent may act on your Account(s); we will need to maintain a copy in our records. You also agree to provide an affidavit signed by you and your agent and/or additional documentation affirming that the power of attorney remains in effect. You authorize us to rely on the power of attorney until we receive written notice that it has been revoked or terminated and we have had reasonable opportunity to act on that notice. You agree to reimburse us for all claims, costs, losses and damages that we incur when acting in good faith and in accordance with the power of attorney and in seeking verification as to the continued validity of the power of attorney. We may restrict the type or size of transactions your agent may conduct.
32. Death or Incompetence
You agree to notify us promptly if any person with a right to withdraw funds from your Account(s) deceases or becomes legally incompetent. We may continue to honor checks, items, and instructions until we have actual documented knowledge of the death or incompetence and we have had a reasonable opportunity to act on that knowledge. You agree that we may pay checks drawn on or before the date of death or legal incompetence for up to thirty (30) days after death or legal incompetence. In order to document death or incompetency, a certified copy of the appropriate court documentation must be presented as well as a certified copy of the death certificate, if applicable.
If the sole owner of sole proprietorship Account(s) deceases, then the Account(s) proceeds pass to the deceased owner's estate. If we have actual notice of the incompetency of the owner of sole proprietorship Account(s), then we will follow the instructions of the person appointed by a court or valid power of attorney to handle the property of the disabled sole proprietor.
If joint owner of a sole proprietorship (relative to a husband and wife sole proprietorship only), then the Account(s) proceeds pass to the surviving joint Account(s) owner and Account documentation must be updated, including a change to the TIN for the Account(s). Account(s) may be frozen if documentation is not updated to reflect the change in ownership.
In all other cases, individuals listed as authorized signers on the Commercial Deposit Account Resolutions and Authorities are not joint owners with right of survivorship. Instead, the business entity continues to own the Account(s) after death or disability of authorized signer(s).
If authorized signer(s) deceases or becomes legally incompetent, then any remaining authorized signer(s) may continue to conduct business on the Account(s). If a sole authorized signer on business Account(s) for an entity other than a sole proprietorship deceases or becomes legally incompetent, then we may follow the instructions of any person we reasonably believe has authority to conduct business on the Account(s) on behalf of the entity.
If a corporation, LLC or LLP is dissolved, then we may follow the instructions of any authorized signer(s) until we have actual notice of the dissolution. Once we have actual notice of dissolution, then we will follow instructions of any person authorized by the dissolution documents with respect to distribution of the funds in the Account(s) and closing the Account(s).
33. Closing of Accounts
We may close an Account or refuse to do business with any customer at any time. Similarly, you may close your Account(s) at any time. Please note, however, that if you close a Certificate of Deposit or other type of term deposit prior to its maturity date, you will be subject to an early withdrawal penalty in accordance with our Certificate of Deposit agreement. The closing of your Account(s) by you or the Bank is subject to payment of all outstanding items and fees and charges. Interest is credited and posted to interest bearing Accounts periodically. When Account(s) are closed any earned but unpaid interest is posted to the Account(s). If the Bank chooses to close Account(s), then the funds will be mailed to the last address on file and will be payable to the Account owner(s). If the Bank chooses to close a joint Account(s), then the funds will be mailed to the last address on file and will be payable to each Account owner(s) and may be negotiated by any Account owner(s).
34. Funds Availability Inquiries
If you have written a check payable to another party, we may, at our discretion, inform an inquiring party as to whether a check in that amount would clear at that time.
35. Right of Set-Off
If you have any debts due to us or amounts owed to us, then the Bank reserves the right of set-off, or to use funds in your deposit Account(s) to pay any debts or amounts, even if withdrawal results in dishonor of subsequent checks, a penalty or other fee. Unless prohibited by law, we may, at any time, apply or set-off your Account(s) with us against any loan, obligation which you guarantee to us, or other amount due from you to us. After making set-off, we will give you such notice as is required by law. Our set-off rights against joint Accounts include, without limitation, the right to set-off against the Account(s) any obligation due us by a joint owner(s), or any one or more of them. Our set-off rights shall also exist whether the obligation due us (i) is individual or joint with others, and (ii) with respect to joint Accounts, is by any one or more joint Account owner(s) with or without another or others who may or may not be joint Account owner(s). To the extent not prohibited by law, the Bank may exercise its right of set-off against any deposit regardless of its source, including deposits of social security, disability or other governmental benefits normally protected from creditors' claims, and you expressly acknowledge and agree that such set-off is permissible and waive your rights to such protections.
36. Legal Action Affecting Your Account(s)
Legal action affecting your Account(s) may be but is not limited to trustee process, writ of attachment, execution, garnishment, federal or state tax withholding order, levy, restraining order, subpoena, injunction, government agency request for information, search warrant, forfeiture or other similar order ("Legal Action").
We may accept and comply with Legal Action that (a) is served in person, by mail, by facsimile transmission, or by other means, or (b) is served at locations other than the location where the Account(s), property, or records are held. We may, but are not required to, send a notice to you regarding our receipt of the Legal Action. We will not send a notice if we believe the law prohibits us from doing so.
We may hold and turn over funds or other property to a court, law enforcement or creditor as directed by the Legal Action, subject to our right of set-off and any security interest we have in the funds or other property. You may not earn interest on the funds during the period we hold them pursuant to Legal Action. If we hold or turn over funds, we may without any liability to us return checks and other items unpaid and refuse to permit withdrawals from your Account(s). If the Legal Action applies to a time deposit Account, we may charge the applicable early withdrawal penalty for funds taken from the time deposit.
We may charge your Account(s) a fee for each Legal Action. You agree to pay us for fees and expenses (including administrative expenses) that we incur in responding to any Legal Action related to your Account(s), such as expenses for research and copying of documents. The fees and expenses may include attorneys' fees. We may deduct these fees and expenses from any of your Accounts without prior notice to you.
If the Legal Action directs us to release information about one or more Accounts though not necessarily all Accounts that are reported on a combined statement, we may release the entire combined statement, even though other Accounts reported on the combined statement are not covered by the Legal Action. If the legal process requests information about one or more joint Account owner(s) or signer(s) though not necessarily all Account owner(s) or signer(s), we may release information about all joint owner(s) or signer(s) on the Account when they are combined on Account documentation, even though some of the other joint owner(s) or signer(s) are not covered by the Legal Action.
We may produce documents held at, or provide access to property that is located in, any of our facilities or any facility operated by a third party on our behalf, even if the facility is not designated as the place to be searched in the Legal Action.
We have no liability to you if we accept and comply with Legal Action as provided in this section or by law.
37. Disclosure of Account Information
We will not disclose any information about you or your Account(s) except: (a) for certain disclosures necessary to complete a transaction; (b) with your written permission for verification of the condition of your Account(s) for credit bureaus and/or merchants; (c) to persons authorized by law in the performance of their official duties; (d) pursuant to Legal Action; (e) to credit reporting agencies to the extent not prohibited by Massachusetts or Federal laws; (f) to enforce any claim we have against you in any court action or other proceeding of whatsoever nature; (g) to defend or otherwise respond to any claim brought against us by you, or by another person or entity, directly or indirectly relating to your acts or omissions, in any court or other proceeding of whatsoever nature. In any Legal Action against you in connection with your Account(s), we may introduce into evidence a copy, microfilm, microfiche, or digital copies of any document evidencing a transaction under this Agreement and such copy, microfilm, microfiche, or digital copies shall be deemed as valid as the original document.
38. Expense Reimbursement
If you fail to pay any amount owed to us, then you will be liable to pay any expenses reasonably incurred by the Bank, including attorney's fees and any other collection related costs, in seeking payment of the amount owed. These costs may further include any fees that we incur as a result of any dispute involving your Account(s), or any actions taken by you or a third party with respect to the Account, that causes us, in good faith, to seek counsel. In addition, you authorize us to deduct any such loss, costs, or expenses from your Account(s) without notifying you. This obligation applies to disputes between you and us involving your Account(s) and where we become involved in disputes between you and any authorized signer(s), another joint owner(s), or a third party claiming an interest in the Account.
39. Prohibition Against Illegal Use
You may not use your account or any other financial service we provide for any illegal purpose, including, but not limited to, the origination, receipt, or processing of illegal Internet gambling transactions, and activities in violation of United States economic sanctions laws and regulations, including regulations issued by the Office of Foreign Assets Control (OFAC).
40. Choice of Law and Choice of Venue
These Terms and Conditions, as well as the parties' rights and obligations hereunder, shall be in all respects interpreted, enforced and governed by and under the laws of the United States and the Commonwealth of Massachusetts. Any lawsuit between the Bank and you, arising under these Terms and Conditions or otherwise, shall be brought in a court within the Commonwealth of Massachusetts.
To the extent allowed by law, notices from you to us must be in writing or sent as electronic mail through your online banking profile and shall be effective when received by us. For notices sent by us, please refer to Paragraph 22.
42. Waiver of Rights by the Bank
We reserve the right to waive the enforcement of any of the terms of these Terms and Conditions with you with respect to any transaction or series of transactions. Any such waiver will not affect our right to enforce any of our rights with respect to other customers, or to enforce any of our rights with respect to future transactions with you. Any waiver is not sufficient to modify these Terms and Conditions or any other agreement.
We reserve the right to modify or amend these Terms and Conditions at any time. We will notify you prior to any such changes that would adversely affect your Account(s), as required by law. Any waiver of a term or condition or customer accommodation that is inconsistent with the terms of these Terms and Conditions shall not be deemed an amendment to these Terms and Conditions, and the terms of these Terms and Conditions shall remain in full force and effect.
If you have questions about these Terms and Conditions, please speak with a representative at a local branch or commercial loan office, call us at: 1-877-463-6287, or email us at email@example.com .